Trend-setting technologies including key communication technologies such as a conference call service can go a long way in connecting organizations with customers, prospects, shareholders and investors thus delivering not only a higher brand of customer service but also increasing ROI and long-term gains. Whether or not you select the right conference call service provider for your company can have a great deal to do with how you achieve these objectives. Here are a few benchmarks you can use to determine which conference call service is best suited to your needs across the enterprise:
Free versus Paid Conference Call Services
Many conference calling companies provide an entry-level no-frills package with a limited service spectrum. The more advanced features are reserved for paying customers. If you truly believe that a free conferencing service meets your needs, you could consider signing up and using the free service for a short duration. You can always scale up to the premium version as your needs grow. Features such as MP-3 recording capability, real time document collaboration, white boards, virtual video conferencing, Google Calendar integration, e-mail reminders to participants, ability to hold conferences of unlimited duration etc. are all features that are nice to have as long as your budget allows you to do so.
Matching your needs with Deliverables
Some will say that this is quite obvious. However, when making such critical decisions, it is unwise to leave anything to our imagination, whims and fancy. Before you even commence shopping for a call conferencing company, you should clearly map your requirements and develop a blueprint to which your friendly conference call service can respond. Conference calls at hospitals, for instance take place during the most unpredictable hours of the day or night and are mostly decided on the basis of the patient’s health and physical condition. It is important, therefore, that customer-facing support services be available from the conference call service you ultimately select until late at night. Your organization will have several specific requirements that are exclusive to you which the conference call service should be able to fulfill in a timely and affordable manner.
Geographical Proximity of your Conference Call Service
Although most conference call service providers deliver their products and services in an environment that is fully Internet-enabled, it may not be a bad idea for the conferencing company you eventually choose to be located within driving distance of your enterprise. You can always show up on their doorstep if there are unresolved issues at hand. If your conference calling system such as your toll free conference call service does not use any proprietary hardware, the conference call service need not be located near your company since just about all technical problems can be easily addressed and resolved remotely.
Reviewing the Conference Call service Reviews on the Internet
Online technology reviews are an excellent way to assess contemporary currents in technology especially those which continue to evolve rapidly. The Internet and social media both make it possible for you to take your research to the next level and perform due diligence. You can always write directly to the conference call services you are actively considering for more information about their services.
As they say, “it is a technology jungle out there” and there are planeloads of reasons for you to get confused. Our best recommendation is to sign up with a free conference call service provider, wet your feet with the technology and its options, and then take an informed decision about which conference call service provider you will finally choose to partner with your company.